Employee gets doctor's note to excuse them from being on-camera during video calls, boss balks at their excuse: 'This is completely unacceptable in my opinion'

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    Irritated boss calls employee, who smiles while using her laptop in a coffee shop.
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    Employee has provided a note from a GP stating I must no longer call or message them on Teams as it causes anxiety. It also states they do not have to turn their webcam on during meetings.

    Fully remote company in the UK. Worker has been employed since June 2023.
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    We occasionally have to do 1-2 day on an in-person site per month for business needs, but everyone pulls their weight on this.
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    Nobody wants to do it, but we all know we have to. It's not written into anyones contracts. We just do it.
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    Business covers travel and hotel expenses for this day, if needs be.
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    With 8 staff this usually mean you're doing 1 on-site day once every 8 months.
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    I've received a GP letter from a team member who does not want to do this anymore. They're citing anxiety about travelling. In addition, their GP
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    letter also states they should no longer have to turn on their webcam during meetings, and it warned me that calling them on the phone triggers
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    their anxiety. I should therefore only communicate via email. Now, this is completely unacceptable in my
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    opinion. I can't run a business if I can't get a quick update from an employee with a 30 second call. This person usually only replies
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    to their emails after a couple of hours. Am I able to disregard this letter? It is NOT a fit note. It
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    is an actual letter from what appears to be a private GP after Googling the name.
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    As this person advised, the best thing to do here is to leave it to HR to decide if the note is legitimate or not

    robz999 Sounds like OH and a capability review are required. Also you should engage a HR consultant, they will limit any risks and give you bespoke advice.
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    DJBenson Is it one of those online doctors that will write whatever the "patient" wants them to for a fee? These have come up in previous discussions across Reddit.
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    Someone more knowledgeable than me will comment on the legalities of their request but I suspect if it doesn't pass the "reasonable adjustments" test it would not be enforceable, putting aside the potentially dubious source for the note in the first place...
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    Maybe offer them an occupational health assessment and see if they stand by their request.
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    They expanded on their concerns, and I totally agree!

    Old-Philosopher-3886 OP My staff are supposed to be meeting with clients virtually. Only 7% of communication is verbal. Facial expressions matter. How would you feel if you had a company about to take £8000 of your money, and you get connected with someone called John Smith who turns out to just be the letters "JS" on a screen, while you're the only one on webcam.
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    That's part of the issue around this, but it's also awkward during staff meetings when there's 1 person just showing as their initials. You don't know if they're paying attention. You don't know if they're even still there and listening.
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    BeeOnYouAt think you're misunderstanding the employee / employer relationship. If management deem face to face zoom calls to be important and more likely to create revenue, then someone deciding they no longer want to do this means they're no longer fit to do the job the company is paying them a fixed wage to do. Not everything is discrimination and not every request must be pandered to.
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    Employee works from coffee shop, smiling at her laptop.

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